Online Membership Management Tool
Busy Bilby Privacy Policy

We recognise the importance of protecting the privacy of information collected about visitors to our sites, in particular information that is capable of identifying an individual ("personal information"). This Internet Privacy Policy governs the manner in which your personal information, obtained through the web site, will be dealt with.

Your Personal Information

Personal information about visitors to our sites is collected only when knowingly and voluntarily submitted. It is our intention that this policy will protect your personal information from being dealt with in any way that is inconsistent with the purpose for which it was provided.

How We Collect Your Personal Information

In the course of providing our services, we collect personal information in a variety of ways. For example, information is collected when you: make an enquiry about our services,or become a client of ours.

Information provided by you

You provide personal information directly to us for a specific purpose – the management of the membership and activities of a group, association, club, society etc. The personal information you provide to us will typically belong to 3rd parties (members of such groups for which you are a committee member for example). By using Busy Bilby you warrant that you have permission from these third parties to make such use of their personal information.

How we use the information we collect

Personal information that clients submit to our sites is used only for the purpose for which it is submitted unless we disclose other uses in this Internet Privacy Policy or at the time of collection. Copies of correspondence sent from the web site, that may contain personal information, are stored as archives for record-keeping and back-up purposes only. You should be aware that we may use your email address to contact you in the future. We will never sell or pass on you or your member's details to third parties.

We may sometimes use the personal information we collect for a secondary purpose, that is, for use in a way different from the original reason for collection. We will only do this in the following circumstances:

  • where you have consented
  • where the secondary purpose is directly related to the primary purpose, and you would reasonably expect us to use or disclose the information in such a way,
  • or where we are permitted or required by law, or it is in the interests of public safety to do so.

Security

We strive to ensure the security, integrity and privacy of personal information submitted to our site. Unfortunately, no data transmission over the Internet can be guaranteed to be totally secure. We do not store credit card or other details which may be provided when subscribing to Busy Bilby. If you provide details of your association's bank account for the purposes of offering your members online payment options then this data is securely stored in credential based systems. Any page which requests you provide credit card details will be protected by SSL security certification. In addition, any employees or contractors who provide services related to our information systems are obliged to respect the confidentiality of any personal information held by us. However, we will not be held responsible for events arising from unauthorised access to your personal information.